Re: Lua Workshop this year possibly in Freiburg / SW Germany?

[Marc Balmer <marc@...>]

Hello!

> Am 10.01.2020 um 08:27 schrieb bil til <flyer31@googlemail.com>:
> 
> Hi all,
> we would like to host the Lua Workshop this year in Freiburg (South West
> Germany, near the airports of Basel, Karlsruhe, Strasbourg, Stuttgart,
> hourly high speed train link to the hub airports of Frankfurt and Zurich
> with 2 hour drive time). 

Very nice idea.

> 
> I myself regularly visit yearly workshops in semiconductor physics in
> Germany with 50-100 attendees, and these are organized like this, that the
> workshop typically would start Thursday 13h00 and end Friday 13h00, and a
> nice nonformal but prepaid dinner event is included. From many European
> cities it thus should be possible to limit the travel time to Thursday
> morning and Friday afternoon, so the workshop can be attended quite easily
> as a "2 nice days out of work" event (and people who want it more relaxed,
> could also add the weekend in Freiburg region, which is a very nice place,
> under the larger cities of Germany Freiburg is know to have most sunshine,
> warmest temperatures and most flowers).
> 
> If you agree, we would consider some date in autumn, e. g. September, for
> for the workhsop (as it had been done in past workshops). I would have the
> support of a local university near Freiburg in organizing the workshop, and
> we all would be honoured very much to organize a nice come-together event
> for the lua community.
> 
> Just I am very much used, that such workshops would require some
> registration fee from the attendees, to allow nice planning for the coffee
> breaks and the evening dinner event. Further we would book some professional
> smaller meeting hall near the pedestrian inner city of Freiburg and near the
> Freiburg railway station (so that it will be easily and fast reached by foot
> / by easy public transport by Freiburg tram system).
> 
> For such semiconductor workshops, the fee for company attendees typically
> would be 90 EUR "early bird", and 120 EUR for "late registration" (+19% VAT
> tax for all "non-company attendees" and for all German attendees). Would
> this be accepted by the community? As the previous workshops always had been
> free of cost, we would like to clarify / discuss this openly before we
> officially would start the planning. This fee then would include the
> workshop attendance including coffee breaks and dinner event, the travel and
> the hotel would need to be paid by the attendees themselves.

I organized a Lua workshop in Frick with Vera Hardmeier some years ago, and it was also not free.  There was a fee to cover dinners etc. and I think it was ok for the participants.

I would definitely pay 100-200 Euros for such an event.
> 
> We possibly would like to organize some small industry exhibit (typically
> for 5-10 interested companies, just small booths with a small table and 2
> chairs each) and we hope to find some additional industry sponsors for
> coffee breaks and dinner event, to gain some further money.
> 
> Our organizing work of course we will do free of cost, and we would
> summarize all clearly in some Spreadsheet file which wil would also show to
> future organizers and to PUC Rio people for checking. We hope, that we might
> create a small surplus for the workshop, and this then we would either
> donate to lua.org, or keep "as reserve" for possible future workshop
> deficits, or use to sponsor "long travel presentation attendees" for their
> travel costs, mainly maybe the attendees from PUC Rio - we are open to any
> further proposals... .
> 
> We would expect an attendee number in the range 50-100 as before (and we
> would book the workshop location thus, that in worst case 200 people could
> attend). In Freiburg you should calculate with hotel costs of 80 EUR or more
> for 1 night (there are also lower charge possibilities, e. g. Freiburg has
> nice youth hostel with prices in the range 20-30 EUR, and also a nice "city
> camping site"). For people arriving already on Wednesday evening, we might
> organize some nice Thursday morning 2-3 hours Black forest hiking event
> (this then free of cost of course - Freiburg city is in direct hiking
> vincinity to the start of the Black forest nature area, this makes the city
> a very nice place). 
> 
> Would this sound fine / a good idea for the community?

I am not the community, but definitely fine for myself.

Regards,
Marc Balmer

> 
> 
> 
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